Job Costing

The focus of the system is on Jobs. The system caters specifically for both Fixed Price Contract Jobs, and Charge-up Jobs. Jobs can be associated with Sites that are specific to individual Customers. Site data is automatically printed on Job Cards.

All costs incurred on each Job are tracked by Cost Centre (Component/Task), and each Cost Centre is further analysed by Cost Type into Material Cost, Labour Cost, Plant Cost, Subcontractor Cost, and Labour Hours. Labour inputs come automatically from the PlusfactorSQL Payroll module (if installed) or they may be input manually directly into the Accounting Module.

There is no limit on the number of Cost Centres for a Job, and Cost Centre Templates may be constructed to permit effortless addition of Cost Centres to any new Job.

Budgets are maintained by Cost Centre by Cost Type, with Month to Date and Job to Date actuals, and Budgets for both Cost and Sell also displayed on screen.

Variations are also tracked as Cost Centres and if required a separate Cost Centre can be maintained for every variation. The Sell price for each selected variation is automatically imported into a Progress Claim.

Detailed reports are available listing each of the items that have been processed to an individual cost centre or a range thereof, or to the whole job.

A Trading Account is maintained on each Job Record for the month to date and the job to date, showing Opening WIP, Purchases, Closing WIP, Cost of Sales, Gross Profit and Sales.

The value of Work in Progress is automatically calculated for each Job (and in total in the General Ledger in the WIP Control Account) as costs are incurred or sales are invoiced. This is extremely important, as the correctness or otherwise of Profit Statements etc. hinges on the validity of the valuation of WIP at any given moment in time.

Invoicing - Progress Claims.

The system caters for three modes of Debtor Invoicing - Progress Claims, Job Invoices, and Debtor Invoices, each designed for specific functions.

Commercial builders who wish to submit a detailed Progress Claim to their client generally use the Progress Claims routine. This document is NOT a Tax Invoice - it is essentially a request for the customer to issue either a Certificate of Payment or a Self-Billing Invoice.

On receipt of either of the latter, the Progress Claim document can be confirmed or amended, and then Posted to complete the process.

The documentation prints with the appropriate wording for the Construction Contracts Act 2002. Details of amounts claimed against the original contract sum are appended on separate documents. Variations claimed are described in full in the Progress Claim documents, as are unapproved amounts.

Invoicing - Job Invoices (for charge-up work).

Job Invoices are generally used for Charge-up work, or for Residential Progress Claims.

Full details of all items charged to a Job can be imported into the Job Invoice (at their Selling prices, naturally) and the Invoice can then be edited in any way the User chooses. It can also be summarised, which reduces the Invoice to totals – one each for Materials, Labour, Plant, and Subcontractor items.

The software “remembers” which line items have been imported previously and so can produce a series of invoices for a Job that will have multiple invoices. Selected lines may be deleted from an invoice and marked to “invoice again later” or “never invoice”.

Alternatively the import process can be ignored, and the invoice details keyed manually.

Insurance Excesses are no problem

If the optional Insurance module is in operation, then an Invoice is produced for the Insurer – less the amount of Excess. A further Invoice is automatically produced for the Insured covering the Excess.Invoicing - Debtor Invoices (for non job-related sales).Invoicing - Debtor Invoices (for non job-related sales).

A Debtor Invoice is used to sell a Stock item, an item - such as a vehicle or piece of plant - from the General Ledger - or anything at all not associated with a Job.

Subcontractors

PlusfactorSQL has a cpmrehensive routine for handling Subcontractor Claims - designed specifically to meet the requirements of the Construction Contracts Act 2002. No more transferring data from spreadsheets to your accounting program - Plusfactor handles it all! Retentions, Unapproved Amounts, Variations etc - no problem to Plusfactor!

All transactions for preceding Claims are printed on each Subcontractor Payment Schedule/Self Billing Tax Invoice - so your subcontractors know the exact status of every item up to date.

Reports.

There is an extremely comprehensive range of Reports catering for most requirements. Plusfactor Solutions Ltd will undertake custom Report writing for clients if required. A fully detailed written brief is required for this work.

Data Retention.

PlusfactorSQL Accounting retains all data for up to 8 years, which exceeds the IRD requirements.

Drill Down.

Place the cursor on any item on a Transaction Tab (e.g. a Job Cost listing) and with a click of your mouse the original transaction is on-screen for you to view.

Pertinent Data.

Every effort has been made to ensure that the appropriate data is displayed in respect of each type of transaction, so that, for example, the Debtor and Creditor Invoice forms display not just Invoice totals, but also the amount outstanding as unpaid (if any), and the Payment no., Amount, and Date of the last Payment of that Invoice (thus covering multiple payments against a single Invoice).

Invoicing - Debtor Invoices (for non job-related sales).

Enables non-job related sales to be processed direct to debtors e.g. sales of Stock, General ledger items (like plant and motorvehicles), and any other miscelaneous items.